This talk will center on how to leverage a major technological change at an institution, like what the University of Montana experienced when moving cloud storage from Box to Microsoft 365, to introduce standardized electronic records management practices that are intended to become automated digital preservation workflows. The presenter developed training materials, documentation, and consultation services to educate campus employees on best practices for migrating and managing their digital records. These standards comply with digital preservation best practices for naming, file storage hierarchies, and file format usage among others.

The migration allowed the presenter to interface directly with campus content creators to help them clean out existing records before transfer and create new workflows that will eventually seamlessly integrate with the campuses digital preservation management system. This will reduce the amount of work the digital archivist will have to do in the future, specifically for capture, appraisal and arrangement of the files. The new records management policies with eventual automated preservation workflows will also significantly decrease the loss of digital records vital to documenting the University because the transfer will no longer be dependent on individuals reaching out to the archives but rather be integrated into their day-to-day work.

Attendees can expect to learn how to leverage a major technological change at their institutions to support digital preservation efforts. Specifically, through building rapport with information technology technicians at the institutions, being a part of the training of employees on records management and digital preservation best practices, and leveraging potential new system technologies to integrate with existing or future automated digital preservation workflows.

Welcome to exploring the critical aspects of maintaining sovereignty over the National Library of France's (BnF) digital collections. This presentation will delve into the strategies and technologies used to preserve and protect these invaluable resources, ensuring they remain accessible and secure for future generations.
There will be an introduction to the BnF and its digital repository, emphasising the importance of digital sovereignty in cultural heritage. The talk will present key challenges such as data degradation, along with the legal and ethical considerations in digital preservation.
The strategies for achieving this will be highlighted, including the use of standardised formats, metadata management, advanced encryption and access controls. The talk will also cover collaborative approaches with other cultural institutions, governments and the private sector.
A case study of the BnF's digital repository will be presented, showcasing how it preserves over 60 million files and provides nearly 11 million digital objects to the public via the free online library Gallica. The specific measures taken to ensure the sovereignty and security of these digital assets will be explored.
This lightning talk is intended as a call to action, encouraging other institutions to adopt similar strategies to safeguard their digital collections. Expected outcomes include increased awareness of digital sovereignty, practical preservation strategy knowledge, and networking opportunities for potential collaborations.

This lightning talk is intended to introduce the recent efforts by the NFSA to implement well-known Digipres standards such as OAIS, METS and PREMIS from the ground up.

The NFSA Digital Preservation team was pulled together last year as part of a commitment to focus significant attention on this discipline within the org. This has included dedicating energy to looking at a more mature implementation of digital packaging to better support the digital collection.

There are three reasons we went this path, rather than adopting an off-the-shelf solution:

1. As a pathway to understanding the standards themselves.

2. As a means of developing an autonomous and self-sufficient solution not dependent on licensing or vendors.

3. A Python-native implementation of the standards enables integration with our existing orchestrating and automation system (Apache Airflow), without having to write frameworks and scaffolding from scratch.

Also to be discussed, a film archive will contain single representations many times bigger than what may be encountered by other institutions. Detail lessons learnt from community discussions on how to balance the requirements of shared language and construction between SIP/AIP/DIP, with some very practical need for them to diverge in some respects.

Lastly, a tour through our code implementation, how the components fit together, where future work will be undertaken, and the next steps for the organisation generally.

Over the last two years, the Art Gallery of New South Wales (The Gallery) has undergone significant changes in their digital preservation program. The Gallery went from being a member of a consortium project with other cultural institutions using a common SIP specification based on PREMIS 3.0, to going it alone and completing a procurement process resulting in Preservica as our chosen digital preservation system.
This paper will outline how the uniquity of the Gallery collection warranted the pivot from shared system and storage solution to separate digital preservation system and the challenges of implementation so far.

This paper traces the Haerenga—the ongoing journey—of the Queensland State Archives (QSA) in building and evolving its digital preservation capability. Since 2017, QSA has embraced a cloud-based, as-a-service model to future-proof the management of Queensland’s digital heritage. Milestones include the deployment of a new Archival Management System and the launch of a digital archive built on open-source tools like Archivematica, integrated with AWS to ensure security and scalability.

A key development has been the introduction of ArchivesGateway, a self-service portal empowering public authorities to manage digital transfers directly. This shift to a “push model” has streamlined workflows, encouraged digital maturity, and deepened engagement between QSA and its stakeholders. However, the journey has not been without challenges—metadata inconsistencies, complex record structures, duplication, and the technical limitations of current systems in preserving large-scale datasets and relational databases remain persistent hurdles.

Reflecting the conference theme, this paper frames digital transfers not as linear transactions, but as complex system migration projects that require cross-disciplinary collaboration, iterative learning, and adaptability. By adopting this lens, QSA is not only addressing operational inefficiencies but also building internal capability and fostering innovation across the archival, IT, and digital preservation domains.

QSA’s experience underscores the evolving nature of digital preservation—a journey defined by continuous discovery, shifting landscapes, and collaborative problem-solving. It offers practical insights for practitioners navigating similar terrain, reminding us that the path to safeguarding digital memory is as much about the process as it is about the destination.