This session will look at work undertaken to make the history of New Zealand ceramics accessible through digitisation and preservation programmes undertaken by Christchurch Art Gallery*, Driving Creek Pottery, and the Ceramics Association of New Zealand. Christchurch Art Gallery has undertaken work to digitise archival issues of New Zealand Potter Magazine from 1950s to 1990s. Driving Creek Pottery is now in the process of digitising photographs and 3d objects fro Barry Brickell's collection. The Ceramics Association of New Zealand was founded in 1958 and has been working with Alexander Turnbull library to archive the association records. These collections represent the most important documentation of New Zealand ceramics history and form a uniquely valuable resource for researchers into the artistic and craft traditions of Aotearoa. However, due to the nature of some of these materials, and constraints of working in the arts sector with little funding, they present significant challenges. This talk will look at some of the work undertaken so far and explore possible future directions to ensure access to these important historical records are preserved for future generations.

*Please note I have not yet confirmed with Christchurch Art Gallery - they may have already put in a submission for a similar presentation but Tim Jones is way until after the ad hoc proposals close so I am submitting in the hope that we can work with them if they have not.

In an era of increasing politicization of federal data, the role of independent data stewards has never been more important. This lightning talk explores how pressures to suppress or alter sensitive variables in the US —particularly around gender identity—threaten the integrity, equity, and accessibility of public datasets. We illustrate how ICPSR, as a trusted steward, has been able to document redactions and maintain transparency for users.

Beyond variable-level edits, we have tracked the vulnerability of federally funded data platforms. ICPSR’s emergency response to preserve and maintain access to Federal data in the US showcases the critical infrastructure and expertise required to safeguard the public record. This talk advocates for greater investment in independent, mission-driven data stewardship. Ultimately, preserving data integrity in a politicized environment demands stewards who can resist censorship, uphold scientific norms, and protect access for future generations.

Organisational intranets are often a great source of institutional memory and, at the same time, are also some of the most at-risk digital assets—often locked behind authentication systems and considered "living" systems rather than archival targets. In this lightning talk, I’d like to share the early challenges of appraising and attempting to preserve our university intranet, where much of the content sits behind Single Sign-On (SSO) access.

This work is driven by legal and regulatory requirements to retain university publications (our intranet falls into this category, the new age version of the newsletter!) Things like staff policies, procedures, communications, and other forms of official records that are often overlooked as "web content" but are, in fact, permanent value records that previously would have been captured in the physical handbooks in our repository. We believe it is simpler for us to capture the internal facing policy and procedural information as a webpage than relying on the stakeholders to save the relevant documentation to our EDRMS.

While traditional web archiving tools function (most of the time) on public-facing content, firewalls and protections of SSO make automated capture extremely difficult. Even with admin-level access, capturing content at scale has proven tricky due to dynamic content, user permissions, orphaned URLs, and a whole lot of other issues. And there is also the age-old question regarding appraisal – should we only be capturing the directories with the specific pages we need or should we go for a more holistic approach and keep the whole website?

This is very much a work in progress. I’m hoping it will attract people with similar issues so we can share strategies and push for collective solutions. I’ll be building on conversations already happening within the Digital Preservation community that have highlighted how widespread and unresolved this problem is.

The purpose of the session is sharing the ongoing evaluation work with peers to facilitate mutual communication. Previously, the National Digital Preservation Program (NDPP) has established an evaluation index system for assessing publishers' performance quality in digital preservation of academic publications. However, as the NDPP has expanded, it has encountered more and more data submission problems. It is necessary to enhance the assessment of data delivery to improve the effectiveness of digital preservation for academic publications. This session will provide participants with an opportunity to learn about the NDPP’s current evaluation framework, and show examples where data submission problems have affected digital preservation. It is also an opportunity to share experiences, challenges, and best practices with peers to foster mutual learning and shape future improvements.

The audiovisual preservation project by the Library and Archives at the Australian National University commenced in 2023. The ANU AV Preservation Project digitises and makes available at-risk audiovisual material held in the ANU Library, ANU Archives and Noel Butlin Archives including unique recordings of eminent academics, Indigenous material, and business and trade union films. The ANU takes an Open Access by default approach to its digital collections, making the digitised audiovisual items much more discoverable to, and accessible for the wider public.
This lightning talk will outline the project and the ongoing priorities for audiovisual digital preservation, including priorities set from both local and national policies. The talk will also discuss the successes and failures of adhering to these priorities (e.g. staffing, patron requests, item deterioration, digital storage), and the evolution of the project’s priorities – and what the project may look like in the future. This talk will fit into the iPRES 2025 theme of Haerenga (Journey) smoothly, as the project has been a learning journey for myself and my colleagues in audiovisual digital preservation.

With numbers of space science missions have been launched domestically in recent years, observation data of space science are exploding in China, the long-term preservation of data have become key challenges in the management of digital scientific and technological resources. The Chinese National Space Science Data Center (NSSDC) has implemented a series of practices in this domain. It has established an organization model for scientific dataset and developed data archiving and management systems, possessing the capabilities of dataset curation and data resource backup and disaster recovery, ensuring the long-term reliable storage and efficient management of data resources.

This Lightning talk presentation will introduce the relevant practices of NSSDC in data management. NSSDC is responsible for the archiving, high-quality construction and open sharing of space science data. NSSDC has carried out a series of data management and curation activities to promote data application. In terms of data archiving, the NSSDC collects data from science and technology programs and academic papers. During the data curation process, NSSDC has formulated dataset according to the organization model of dataset, stored data in standardized file formats, and established a metadata standard that contains rich information. In the preservation process, NSSDC implements a hierarchical and multi-replica storage strategy. Data is stored for the long term in the form of data sets or data volumes. Moreover, some critical dataset will be protected with fine-grained security. Leveraging data backup technology and the RADI, NSSDC conducts remote disaster recovery operations in different provinces of China. To enhance the data discoverability, NSSDC customizes specialized data service systems for different projects, and then specially develops an integrated data retrieval platform to provide cross-platform and cross-system data discovery services.
We would like to exchange ideas with repositories, librarians, and other experts on the technology and standards of digital preservation and data curation.

The purpose of the session will be to share our experience of mass digitisation, and the lessons learned.
In 2018 the Australian War Memorial received funding and began the mammoth task of digitising Official Records series [AWM52] 2nd AIF (Australian Imperial Force) and CMF (Citizen Military Forces) unit war diaries, 1939-45 War. This records series originally estimated to be 2.5 million pages was soon re-evaluated to be around 3 million pages.
The project weathered the challenges out outsourced image supply including challenges with quality assurance and production output, the 2021 Canberra Covid lockdown, team site re-location, post-Covid recruitment challenges and the closure of the image supply vendor. The Project then entered a second phase with image supply being insourced including the recruitment of contract staff and the replacement of the Memorial’s aging document scanner fleet with machines with faster capture speeds and with the ability to meet FADGI standards as well as new government security requirements. The project also traversed the implementation of the Memorial’s new Collection Management System and Digital Asset Management System that is still impacting project delivery. To date the project has ingested around 1 million vendor images and over 1.3 million in-house images and publishing vast amounts of this material to the Memorial’s website.
This lightning talk will discuss the challenges we faced, the solutions we implemented, and the lessons learned. Participants can expect to learn form our experience and consider our experience when taking on mass digitisation projects.
The format of the session will be a power point presentation given by two of Canberra’s most experienced archival document digitisation specialists, Senior Curator of Digitised Collections Sue Ducker and Curator of Digitised Collections Penny Fisher.

The National Digital Preservation Program (NDPP) is China's largest "dark archive" network dedicated to the long-term preservation of digital scholarly publications. To address the increasing scale, diversity, and complexity of scholarly records, it has developed a next-generation, in-house preservation system built on a private cloud stack. Its architectural features include SpringBoot-based microservices, containerized deployment, and asynchronous message queue-driven pipeline scheduling.
The ingestion of large-scale data submissions presents the most significant performance challenge for such long-term preservation systems. This report details how NDPP achieves parallel ingestion of massive submissions through data, pipeline, and task parallelism by leveraging its innovative architecture. Performance evaluations using real-world submission batches from four major publishers demonstrate a 5-15× throughput improvement on a three-node Kubernetes cluster.
Furthermore, the presentation will examine how these parallelism mechanisms contribute to performance gains through controlled variable testing on a specially designed benchmark dataset.

Trying to flatten Te Kāhui Tupua onto a map is like pressing the mauri out of the land. It erases the whakapapa embedded in every peak and every river and what remains is a shell, stripped of taiao and lived experience. Te Kāhui Tupua are not just lines on a map, they are living pou anchoring the physical and social threads of our lives.

The core of the session is a call to decolonize archives, challenging the Western systems that fragment and institutionalize knowledge, in contrast to indigenous approaches that are grounded in whakapapa, collective narrative and lived experience.

I would like to outline our new DP team workflow for moving large datasets between our air-gapped untrusted and trusted platform NAS storage systems. Part of the talk will be context around why this is necessary for our organisation, and what business processes led us to here.

Because parts of this system are secured network access only, this will mostly be screenshot and explanation-driven. I will definitely be pulling an actual sneaker out of a bag as a gag for it being a traditional sneaker net.

This lightning talk will discuss the importance and challenges of preserving WeChat posts at a newly established university archives at a Sino-Joint University in China. Established in 2014, Duke Kunshan University hired me in 2024 to create the University Archives. As expected, an overwhelming amount of university material is digital. This includes thousands of posts from all areas of university life on the ubiquitous social media platform WeChat. This posed (and still poses) challenges to archive, as they are important records of events and daily life on campus. This presentation will discuss some of the tools used and my successes and failures in preserving these university records.

The lightning talk will hopefully prompt discussion on tools and workflows, as I will present on how I'm using Browsertrix and ArchiveBox as well as the inconsistent results.

We are a small, dedicated team of three — an IT specialist, a systems librarian, and an archivist — working at a Sino-Foreign university library in China. We are excited to be among the first academic libraries in mainland China to implement Archivematica and AtoM.
This project is additional work alongside our regular duties, with no prior experience in digital preservation systems and without vendor support. Over the course of six months, we carefully researched and evaluated various solutions, weighing the pros and cons of domestic proprietary systems versus international open-source tools. Ultimately, we chose Archivematica and AtoM for their compliance with international standards like OAIS, flexibility, and growing global community.
We spent the next three months implementing the system and are currently in the testing phase, eagerly preparing for a planned full launch in late August 2025. During this time, we’ve faced and worked through many challenges, including integrating single sign-on (SSO) functionality in a complex IT environment and managing bilingual metadata across Chinese and English standards. Despite these hurdles, our early test results are promising, and we feel confident that the customizable workflow we’ve built will serve our institution’s unique needs.
In this lightning talk, we want to share our real-world, hands-on experience — from system selection to implementation and testing — as a small, cross-functional team balancing this project alongside our main responsibilities. We hope to offer practical insights and lessons learned for other institutions, especially those with limited resources or similar hybrid cultural and regulatory environments. Additionally, we look forward to engaging with the iPRES community to learn from others and improve our workflows as we move towards launch.
The session will be presented by two of three team members, providing perspectives from systems librarian, and archivist roles.

Digital preservationists do not work alone, and rely on subject matter experts from various operational functions to perform their work. Communication is very important in such an environment. As someone who became involved in digital preservation (DP) in my role as a metadata manager & practitioner, DP seemed like a black box and I had many questions! I will be sharing what I wanted to know about, and brief answers as they relate to my institution (NLB Singapore, a large institution with both physical, digitised and born-digital items, with dedicated digital preservation systems). I hope this lightning talk will inform us in the DP space on information useful to others new to this field, and how knowledge sharing and insights of our work can foster growth in digital preservation work.

Building on iPRES 2024 short paper, this lightning talk offers an update on the Catalyzing African Community Archives for Social Good, a collaborative initiative between the University of Illinois, Digital Preservation Coalition, African archivists, and international knowledge networks including KM4Dev. Over the past year, the project has strengthened cross-national partnerships and fostered collaborative relationships grounded in reciprocity and shared learning.

Key milestones include conducting needs assessments using the DPC Model and co-developing community-centered training modules: covering topics such as oral history methods, decolonial and epistemic justice approaches, introduction to metadata, and the fundamentals of digital archives. The modules are designed as foundational building blocks to support broader digital preservation efforts. In May 2025, the project hosted the CACASG forum, bringing together community knowledge holders, archivists, graduate students and international partners for dialogue, resource sharing, and peer learning. The forum served as a critical opportunity to review, refine, and provide feedback on the training modules developed through online collaboration.

This lightning talk will highlight lessons learned, early outcomes (including module training materials which will be made available and promoted through the Digital Preservation Coalition prior to the meeting), and next steps. Attendees will gain insights into how international digital preservation networks can better support localized, culturally grounded archival and Indigenous knowledge practices in the Global South.

This session (lightning talk) will present the paper "The impact of digital transformation on the digital preservation of records in Brazil", which critically examines how public policies, strategies, and legislation related to digital transformation and e-government have shaped the field of digital preservation of records in Brazil. The purpose is to highlight the tensions and convergences between the agenda of digital innovation and the archival principles that underpin long-term preservation, authenticity, and access to digital records.
Participants can expect a comprehensive overview of Brazil’s legal and institutional framework for digital transformation, including key milestones such as the establishment of the gov.br platform, the implementation of the Digital Government Strategy (EGD), the regulatory framework defined by Decree No. 10.278/2020 (digitization) and the Digital Government Law.
The session will also explore the challenges posed by interoperability, metadata standards, system integration, and the adoption of trustworthy digital repositories (TDRs), as well as how Brazilian archivists and records managers are navigating this evolving landscape.
Through this case study, the session will contribute to global discussions on how institutional policies and digital innovation can either support or challenge the archival mission of ensuring long-term accessibility, authenticity, and trust in public records. It is especially relevant for institutions navigating similar transformations in the Global South.
The session will be presented by one speaker, with the possibility of a second co-presenter. Both of whom are archival professionals engaged in research on records management and digital preservation policies in Brazil.