This paper presents Out There, a multimodal, interdisciplinary project that captures 2D photography, 3D models, Gaussian splats, volumetric video, and oral histories to document the work of a legally blind sculptor in a remote outdoor setting. Designed to serve both as a digital preservation strategy and a collaborative framework, the project examines challenges such as file format volatility, interoperability, metadata standards, and storage demands. Drawing on evolving best practices and preservation models, we propose strategies for maintaining long-term access to complex digital assets while centering collaboration with artists and domain experts. This work-in-progress highlights both the potential and the limitations of current 3D/XR preservation efforts and contributes a replicable model for cultural heritage practitioners working with similarly layered digital projects.

Heritage preservation in Aotearoa, New Zealand, is becoming increasingly vulnerable due to the growing impacts of natural and human-induced disasters often attributed to climate change. Despite mounting risks and irreversible losses, progress in addressing these challenges has been limited. This research draws on insights from three focus group discussions held as part of the ongoing project Digitalisation of Heritage in New Zealand, involving 16 professionals from industry, academia, community, and government sectors. The discussions explored the role of digital technologies in the documentation and preservation of built architectural heritage. Participants reflected on the opportunities and limitations of using digital tools, the challenge of storing data, maintaining authenticity in digital representations, and the value of integrating digital practices into heritage workflows. The findings underscore the potential of digitalisation not only as a method for preservation but also as a means of celebrating and safeguarding heritage for future generations. This paper contributes to ongoing discourse in the field, offering practical recommendations and inviting further dialogue with digital practitioners to refine and strengthen data collection approaches to heritage conservation.

In 2019, Te Rua Mahara o te Kāwanatanga Archives New Zealand and Te Puna Mātauranga o Aotearoa National Library of New Zealand began planning the design and build of a new shared Digital Preservation Lab for the two organisations. The Digital Preservation Lab would be part of a major capital works project to build a new purpose-built Archives building due for completion in late 2025. It was essential to understand each other’s workflows and equipment needs and co-design to the space to ensure that the Digital Preservation Lab would meet the needs of both organisations and their digital preservation and digital archiving teams.
This paper will trace the journey spanning over half a decade to envision and plan the Digital Preservation Lab for Archives and the National Library and the decision-making process behind it. It will also detail the equipment chosen, and the setup for the facility as a potential model for other institutions to use.