IM Award Finalist: Rangitikei District Council Transforms Information Management with New ECM System
Tracks
IM Room: Rongomātāne C
| Tuesday, November 19, 2024 |
| 12:40 PM - 1:10 PM |
| Breakout Room C, Rongomātāne C |
Overview
Karin Cruywagen + David Perkins, Rangitikei District Council
Speaker
Karin Cruywagen
Manager Information Services
Rangitikei District Council
Rangitikei District Council Transforms Information Management with New ECM System
Project Description
Rangitikei District Council (RDC) adopted a new Enterprise Content Management (ECM) system.
Key drivers for change included:
• The necessity for a consistent and more efficient approach to managing information while meeting PRA and privacy obligations.
• Enhancing security and accessibility for remote access to information.
• An opportunity to innovate and introduce modern working methods.
The solution:
• Migrating from SharePoint 2013 to SharePoint Online
• Increased use of M365 Teams to enhance collaboration.
• Integrating with our ERP.
Implementing document retention and disposal rules
• Extending the use of an External Guest Management
• System for onboarding external users and assigning permissions.
• Introducing a Property Hub and Kiosk functionality to display related property records.
• Implementing a knowledgebase for internal staff use.
Recognising the importance of compliant Taxonomy workspaces, the project evolved from a simple migration to a complete redesign. IL’s guidance and support were invaluable to our success in this digital transformation.
Key drivers for change included:
• The necessity for a consistent and more efficient approach to managing information while meeting PRA and privacy obligations.
• Enhancing security and accessibility for remote access to information.
• An opportunity to innovate and introduce modern working methods.
The solution:
• Migrating from SharePoint 2013 to SharePoint Online
• Increased use of M365 Teams to enhance collaboration.
• Integrating with our ERP.
Implementing document retention and disposal rules
• Extending the use of an External Guest Management
• System for onboarding external users and assigning permissions.
• Introducing a Property Hub and Kiosk functionality to display related property records.
• Implementing a knowledgebase for internal staff use.
Recognising the importance of compliant Taxonomy workspaces, the project evolved from a simple migration to a complete redesign. IL’s guidance and support were invaluable to our success in this digital transformation.
Biography
